Basic infrastructure at
STQC Laboratories / Centres
complying with mandatory provisions of
Right to Information (RTI) Act,2005
(Ref : (i) to (xvii) under clause (b) of subsection 4(1) of RTI Act)
Sl. No. Description of activities
1 Maintenance of all records in the manner prescribed in section 4(1)(a) of RTI Act
The records maintained by STQC Lab/Centres relate to (i) Establishment / house-keeping records and (ii) records on various technical services viz. Calibration and testing, IT services, Training services rendered by the Centre. The records relating to housekeeping are maintained as per the provisions / guidelines contained in FR & SR, GFR, Receipts & Payments Rules etc. Records relating to technical services are maintained as per the provisions contained in the Quality Manual of the Centre. Computerization of activities / records in Administration &Accounts has been done wherever feasible. Customer Service records are available in computer database/Job Registers. Customers' data have been properly catalogued and indexed.
2 Publication of the following:
(i) Particulars of organization, functions and duties
The scope of services of STQC Labs/Centres is to provide (i) calibration services, (ii)testing services (iii) counselling and assistance for quality improvement (iv) related education & training services (v) IT services. The Organizational Chart (functional responsibilities / duties of the respective teams have been clearly defined and are given in the Quality Manual.
(ii) The powers and duties of officers and employees
The Director of the Lab/Centre has the overall responsibility for the technical operations and provision of resources. The functional responsibilities and authorities of team leaders of technical and quality operations are given in respective Quality Manuals of the lab/centres. They are responsible for implementation of the activities in their respective sections. The responsibilities of employees are assigned through an office order issued by the Director from time to time. All the officers and employees of STQC Lab / Centres are to perform their respective roles and various rules and procedures laid down by the Government of India.
(iii) The procedure followed in the decision making process, including channels of supervision and accountability
The Director of the STQC Lab / Centres is the technical manager / overall in-charge of the Lab/Centre and he takes all vital decisions relating to functions and resources. The different teams perform their respective duties under his overall supervision. Each Team works under the supervision of its Team Leader and decisions relating to the activities of the team are taken by the Team Leader to the extent powers are delegated. In other cases, the cases are referred to Director for decision.
(iv) The norms set by it for discharge of its functions
Norms set for discharge of functions are:
- STQC Lab/Centres are independent organizations and have no influence from other agencies that affect the quality of service.
- The STQC Lab/Centres are free from commercial or financial pressure from external sources.
- All personnel are to discharge their duties without fear or favour preserving total integrity.
- Protection of client's information and proprietary rights will be ensured by the employees.
- The employees should not engage in any activity directly or indirectly that will endanger the integrity of the Centre.
(v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions
For Technical Services, the norms and standards prescribed by various national and international accreditation authorities like NABL is being followed. For Personnel and general admin iteration, financial matters, purchasing and support services, the instructions and records prescribed in various Rules and orders issued by Government of India are followed.
(vi) A statement of the categories of documents that are held by it or under its control
The different categories of documents held by STQC Lab/Centres are given below
- Over all responsibly of Lab / Center Director
- STQC Lab Administration - Head (Admin)
- Personnel Administration - DD(Lab/Centre Pers Admin)
- General Administration - AO(STQC Lab/Centre)
- Financial matters - AO(STQC Lab/Centre)
- Group Head for each technical activates
(vii) The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof
Feedback from the customers are collected at yearly intervals and based on the customer satisfaction index, further actions are taken to implement their suggestions and rectify the deficiencies, if any, in service. A complaints / suggestions register is also maintained for the public to record their views. Public can also approach the Public Grievances Officer regarding deficiencies in service etc.
(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
A Management Review Board consisting of the Director and all the Team Leaders of the respective lab/centres review the performance of the Centre and take remedial actions as required. The Quality Assurance team conducts periodical audit. The statutory audit is also regularly carried out by the Director of Audit, Scientific Departments, Chennai. The minutes of this board / audit are not accessible to public. Further remedial actions are taken based on the audit reports.
(ix) A directory of officers and employees
A Data base is regularly maintained at STQC HQ. The information can be obtained on request.
(x) The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations
The Above information can be obtained from STQC Admin division on request
(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made
Budget is allocated by Department of Information Technology to STQC Directorate on yearly bases. The details for budget allocated and expenditure is can be viewed for the STQC HQ.
(xii) The manner of execution of subsidy programs, including the amounts allocated and the details of beneficiaries of such programs
The budget allocation received from Department of IT is used for meeting the admin iterative and contingency expenditure of the lab/centres in accordance with the procedures laid down in GFR, Receipts & Payments Rules etc. No subsidy programs are executed by the Centre.
(xiii) Particulars of recipients of concessions, permits or authorizations granted by it
(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form
Information about the facilities and services available at / rendered by respective laboratories are available in STQC web site.
(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use
STQC Lab/Centres has its library for internal use only.
(xvi) Nomination of Assistant Public Information Officer and publication of his name, designation and other particulars
All Heads of the STQC Lab/Centres has been appointed as Assistant Information Officer (APIO RTI Act) by the DG(STQC) Appellate Authority.
(xvii) Such other information as may be prescribed
Appellate Authority :
Department of Electronics and Information Technology
6 CGO Complex, Lodi Road
New Delhi 110 003.
Ph: (011) 24363089
Fax: (011) 24363083
Public Information Officer (RTI):
Shri V K Chadha, Director & PIO
New Delhi 110 003.
e-mail : firstname.lastname@example.org
The Streamlining of the entire process so that each authority follows well-defined procedures, it is expected of the Lab / Centre. It includes channels for collecting information, creating facilities for inspection of documents / taking of samples, fixing level taking decisions etc.
The process is regularly reviewed and updated based on experience and technological advancement by Management Review Board and Quality Assurance .